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Guest Access

In order to obtain use of the Texas A&M University Health Science Center's computing information resources, such as library online resources, campus wireless network, or campus general-access computer labs, a visiting scholar, volunteer or other non-employee must register for a Universal Identification Number (UIN) through their host department. This access is normally granted for up to one year, with the possibility of renewal. An individual must reapply each year in order to regain access.

A visiting professor/scholar is defined as a visitor to academic units who requires use of Texas A&M University Health Science Center facilities to conduct their research or scholarship activities. Visiting professor refers to those who will share their knowledge and talents with Health Science Center faculty through extended lectures, demonstrations, or teaching of new research techniques. Visiting scholar refers to those who visit the Helth Science Center to advance their own knowledge. The titles are not intended for visitors on short-term visits to present seminars, lectures or consultations.

Visiting Professors & Scholars Guidelines

All visiting professors/scholars who wish to apply for a Universal Identification Number (UIN) in order to gain access to various Health Science Center facilities and computing information resources should complete those applicable sections in the VPS Form (link provided below). Your host department liaison can assist with the preparation of the necessary documentation for submission and assignment.

Procedures for Applying for a UIN

Informational Packet for Visiting Professor/Scholar

The following  is required:

  1. Completed UIN Processing Checklist
  2. Completed and signed UIN Issue Certification Form
  3. Copy of Identity Verification Documents
  4. Confirmation of completed/approved background check
  5. Completed and signed Intern/Volunteer Waiver Form (when applicable)
  6. Signed Data Use Access Agreement
  7. Health Science Center Annual Training Needs Assessment Form
  8. Computing Account Request Form (HSC-ID)
  9. Occupational Health Program: Immunization Form - Clinical & Biological Exposures
  10. Immunization Form (provided if needed for physician visit)
  11. Documentation Required for J-1 Scholars
  12. Documentation Required for J-1 Students/Interns
  13. Other related documents

Departure process: Online completion of the Notification of Resignation and Termination Form is required at the end of the term.

After review and approval, the UIN will be granted and distributed to the host departmental liaison for further action. If you have any questions, contact Health Science Center Risk Management.

Volunteer or any other non-employee status is defined as an individual who is not a currently a Texas A&M University Health Science Center faculty member, staff member, student or visiting professor/scholar.

Universal Identification Number

All volunteers and other non-employees who need a Universal Identification Number (UIN) to gain access to various Health Science Center facilities and computing information resources must apply through their hosting department. The department liaison can assist with the preparation of the necessary documentation for submission and assignment.

Procedures for Applying for a UIN

All information and instructions on how to complete necessary forms can be found here:

UIN Information Packet for Volunteers and Other Non-Employees

The following information is required:

  1. Completed UIN Processing Checklist for volunteers and other non-employees
  2. Completed and signed UIN Issue Certification Form
  3. Copy of Identity Verification Documents
  4. Confirmation of completed/approved background check
  5. Completed and signed Independent Contractor Waiver
  6. Completed and signed Volunteer Waiver Form
  7. Signed Computer Use Agreement
  8. Signed Data Use Agreement
  9. Health Science Center Training Needs Assessment Form
  10. Other related documents

After review and approval, a UIN will be granted and distributed to the host department liaison for further action. If you have any questions, contact Health Science Center Risk Management.