We, the students of the Texas A&M Health Science Center (hereafter referred to as the “HSC”), understanding that the interests of the students and those of the HSC are synonymous and that to work for one is to work for both, do hereby ordain and establish this Constitution of the Student Governing Board of the Texas A&M HSC.
ARTICLE I: Name of Organization
The organization representing the students of the HSC shall be known as the Student Governing Board (SGB).
ARTICLE II: Purpose of the Organization
The purpose of the Student Governing Board of the Texas A&M HSC is, first and foremost, to work for the betterment of the Health Science Center by serving the Office of the Executive Vice President and Chief Executive Officer in an advisory capacity on issues pertinent to its students. The SGB shall provide representation from each of the academic components within the HSC as a whole including the College of Medicine, College of Nursing, Rangel College of Pharmacy, School of Public Health, and Texas A&M University College of Dentistry as well as interdisciplinary graduate programs. SGB shall recognize the university composition of the Texas A&M University System; however, the Student Governing Board of the HSC shall be separate from the Student Government Association belonging to Texas A&M University. Toward this end, the SGB shall act as the official voice of the students of the HSC to its Executive Vice President and Chief Executive Officer, and central administration. Furthermore, the delegates of the SGB shall work to educate and stimulate student involvement in student affairs across component boundaries, assist in communicating HSC-wide issues to all students, consider matters of policy and their implications on professional and graduate education, and assist in the advancement of sound public policy as it relates to the Health Science Center as deemed appropriate.
ARTICLE III: Delegates of the Organization
Delegates of the SGB shall be taken from each component of the HSC as stated above and provided in the Bylaws in order to adequately represent the student body of the HSC. Each HSC component may determine its own method of delegate and alternate delegate selection with the understanding that each component’s representation will consist of four delegates and two alternate delegates per academic year. If a component is added during the academic year, then the SGB shall present, to the Office of the Executive Vice President and Chief Executive Officer for the HSC, a recommendation to add delegates and alternate delegates from the new academic unit to the SGB.
ARTICLE IV: Officer Positions
The Student Governing Board shall include the following seven (7) officers:
- Immediate Past President (ex-officio and non-voting)
- Chair, Committee on Research and Assessment
- Chair, Committee on Planning and Logistics
- Chancellor’s Student Advisory Council (CSAC) Representative
The officers of the SGB identified in §1 shall constitute the Executive Council for the SGB.
Except as otherwise provided herein, the election of officers will be held at the first meeting of the SGB. In the absence of a quorum such election shall occur at the next meeting of the SGB at which a quorum is present. The election of the President, Vice-President, and CSAC Representative for the succeeding year will occur no later than the last meeting of the then current SGB.
Only delegates are eligible to run for the SGB officer positions. However, alternate delegates may run for SGB office in the event there are no delegate candidates for the officer positions. Alternate Delegate officers remain non-voting members of the SGB.
Except as otherwise provided herein, terms of the officers, delegates, and alternate delegates of the HSC Student Governing Board shall be the length of one academic year. Their terms shall begin at the time at which the following oath is given by the SGB President: “I affirm that I will faithfully execute the duties of my office and will, to the best of my ability, uphold the Constitution and Bylaws of the Texas A&M Health Science Center Student Governing Board.”
A simple majority of votes is necessary to win an election.
No student or students from the same HSC component shall hold the position of President for more than two (2) consecutive years. However, if no other candidates come forward, by a majority vote in the SGB, the requirement that students from the same component cannot serve as president for more than two consecutive years can be overruled for a period of one (1) year.
The officers of this organization must meet the following requirements:
a. Have a minimum cumulative and semester grade point ratio (GPR) as stated below and meet that minimum cumulative and semester GPR in the semester immediately prior to the election/appointment, the semester of election/appointment and semesters during the term of office.
i. For undergraduate students, the minimum cumulative and semester GPR is 2.00. In order for this provision to be met, at least six hours (half-time credits) must have been taken for the semester under consideration. In one limited circumstance, summer semester hours may be applied to this provision. In order for summer coursework to qualify toward a grade point ratio prior to election/appointment, at least six credit hours must have been taken during the course of either the full or two summer session(s).
ii. For graduate level students the minimum cumulative and semester GPR is a 3.00 and for first professional students the minimum cumulative and semester GPR is 2.50. In order for this provision to be met, at least four hours (half-time credits) must have been taken for the semester under consideration. In one limited circumstance, summer semester hours may be applied to this provision. In order for summer coursework to qualify toward a grade point ratio prior to election/appointment, at least four credit hours must have been taken during the course of either the full or two summer session(s) unless fewer credits are required as they complete the final stages of their degree.
b. Be in good standing with the university and enrolled:
i. at least half time (six or more credit hours), if an undergraduate student (unless fewer credits are required to graduate in the spring and fall semesters) during the term of office. Students enrolled in the Blinn TEAM program are also eligible to hold an office, as long as the student is meeting all applicable Blinn TEAM requirements and is in good standing with the program.
ii. at least half time (four or more credits), if a graduate level student (unless fewer credits are required in the final stages of their degree as defined by the Continuous Registration Requirement) during their term of office.
iii. Be ineligible to hold an office should the student fail to maintain the requirements as prescribed in §8 (a) and (b).
ARTICLE V: Advisor(s) to SGB
The SGB shall have an advisor assigned by the HSC on a regular basis. Typically this will be the Associate Vice President for Student Services, but may vary. Regardless of who fills this position the responsibilities are as follows:
- Approve all minutes and correspondence prior to distribution.
- Attend SGB meetings or provide a designee from the HSC in her/his absence.
- Approve all expenditures for SGB.
- Provide guidance and support to the SGB.
- Attend all functions or provide a designee in her/his absence.
ARTICLE VI: Meetings
The SGB shall hold meetings on a regular basis as dictated by the SGB Bylaws.
Meetings shall be called and convened by the President of the SGB or by the majority vote from the SGB Executive Council. SGB members shall be advised of the meeting time in a timely and consistent fashion.
ARTICLE VII: Quorum
A quorum shall consist of 50% of the full membership with a simple majority required to pass a general motion.
In the event that a quorum cannot be met or immediate action is required, the voting members of the Executive Council by a unanimous vote may take formal action on behalf of the SGB.
ARTICLE VIII: Amendment of the Constitution
Amendments to the Student Governing Board Constitution may be established by a two-thirds (2/3) vote of the total delegate membership of the SGB and final approval by the Executive Vice President and Chief Executive Officer. Once an amendment is approved by the HSC Executive Vice President and Chief Executive Officer, the amendment becomes an official part of the Constitution.
The purposes of the Constitution shall be carried out in accordance with the SGB Bylaws. The SGB Bylaws shall be in agreement with the SGB Constitution at all times. If the SGB Bylaws are found to be in discordance with the SGB Constitution, the Constitution shall take precedence. The article in question shall be reviewed and necessary changes made to bring the given article into accordance with the Constitution. These changes shall be ratified by a quorum vote with the required percentage as identified in the SGB Bylaws.
Revised by SGA on 1-20-2015; Submitted to HSC Executive Vice President and CEO for Approval 1-23-2015.
Approved by HSC Executive Committee (EC) on 02-18-2015.