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Bylaws

ARTICLE I: Membership

Section 1 Component Representation

The Student Governing Board (SGB) shall provide representation from each of the academic components within the Health Science Center as a whole, consisting of:

  • College of Medicine
  • College of Nursing
  • Irmal Lerma Rangel College of Pharmacy
  • School of Public Health
  • Texas A&M College of Dentistry
  • Interdisciplinary Graduate Programs (Medical Sciences).

The SGB shall recognize the composition of Texas A&M University, however, the Student Governing Board of the Health Science Center shall be separate from the Student Government Association belonging to Texas A&M. The SGB membership shall be made up of four delegates and two alternate delegates from each component (college/school/independent program) of the Health Science Center with the exception of the College of Medicine and College of Dentistry, which will have two additional delegates and one alternate delegate from their medical sciences graduate programs. These delegates should be in place by the time the SGB is first convened for the academic year.

  1. In the event a new component is added to the Health Science Center, that component will have the opportunity to submit to the SGB the names of four delegates and two alternate delegates to represent that component.
    1. A new component shall consist of a new school/college and not necessarily a new campus of an existing component; i.e., the School of Public Health and the College of Medicine.
  2. The new component will be added automatically to Article I, §2.

Section 2 Delegate Selection

Each component is allotted four voting delegate positions with the exception of the College of Medicine and College of Dentistry who also are allotted two voting delegate positions for interdisciplinary graduate programs in the medical sciences. The SGB delegates will be determined by each Health Science Center component. Selection methods may include but are not limited to:

  1. Direct election by students of an Health Science Center component.
  2. Appointment by students and/or administrators of a Health Science Center component following an application process.
  3. Selection from student leaders of established professional, service, etc. organizations.

Delegates will serve one academic year terms.

Section 3 Alternate Delegate Selection

The SGB Alternate Delegates for each component will be selected in the same manner as delegates. Each component is allotted two non-voting alternate delegate positions with the exception of College of Medicine and College of Dentistry Graduate Programs that will have one non-voting alternate delegate position per college.

  1. In the event that a delegate can no longer fulfill his/her obligations or has a change of status affecting his/her eligibility, an alternate delegate from the same component will be promoted to full delegate status. A new alternate-delegate will subsequently be installed by the component. Refer to Section 7.
  2. Alternate delegates promoted to delegate standing will fill any committee positions previously held by the delegate for whom they have replaced. Delegates and alternate-delegates will serve one year appointments and can serve no more than three terms. The executive vice president and chief executive officer of the Health Science Center can waive this limit in special circumstances as deemed appropriate.
  3. Alternate delegates will serve one academic year terms. Should an alternate delegate be promoted to a full delegate position, he/she will serve out the remainder of the resigned delegate’s position. Conversely, the new alternate delegate will complete the promoted alternate delegate’s one academic year term.

Section 4 SGB Delegate Duties and Responsibilities

Delegates shall have the following duties:

  1. Attend all SGB meetings.
  2. Facilitate bidirectional communication with constituents and the Health Science Center.
  3. Provide an update on all significant activities and events that occurred at a component/campus since the previous meeting.
  4. Provide an update on all significant activities and events scheduled to occur at a component/campus over the coming weeks/months.
  5. Acquire a thorough understanding of Health Science Center guidelines as they relate to student issues in order to provide input to the administration.
  6. Contribute to ongoing consideration of issues related to students at the Health Science Center, system, and state levels as appropriate.
  7. Serve on any standing or ad hoc committees as appointed or elected.
  8. Participate in trips that enhance student knowledge of system components and/or issues related to higher education.
  9. Enact all guidelines considered necessary and proper by a majority vote of the SGB for the general welfare of its delegates.
  10. Follow all procedures for general and special elections according to the current election code.
  11. Champion Health Science Center initiatives that provide a positive benefit to Health Science Center students.

Section 5 Alternate Delegate Duties

Alternate delegates shall have the following duties:

  1. Serve in the place of a SGB delegate that is unable to fulfill his or her obligations, which are laid out in Article I, §4 of the SGB Bylaws.
    1. Each alternate-delegate is strongly encouraged to attend the first SGB meeting of the academic year, as well as all other meetings so as to provide them with adequate knowledge of SGB issues and policies in the event they are required to assume the role of delegate for his/her component.
    2. Alternate delegates have the same privileges as SGB delegates, but are ex officio members unless promoted to full delegate status. All members, both delegates and alternate delegates, shall be in good academic standing as defined by their respective components. In addition, they each must be students within the Texas A&M Health Science Center for the entire duration of their tenures as delegates or alternate delegates.
  2. Maintain knowledge and remain up to date of their component delegates’ SGB activities; including but not limited to committee participation and special projects.

Section 6 Academic Standing

All members, both delegates and alternate delegates, shall be in good academic standing as defined by their respective components. In addition, they each must be students within the Texas A&M Health Science Center for the entire duration of their tenures as delegates or alternate delegates.

Section 7 Vacation of Position

If at any time there is a delegate or alternate delegate who is thought to be unable to perform the duties, as outlined in §4 and §5, the SGB Executive Council (EC) shall first meet with the delegate or alternate delegate and then meet to discuss the delegate’s/alternate’s situation. Following a discussion of the situation, the SGB EC shall vote according to the policies outlined in Bylaws Article III. This vote shall be presented to the Health Science Center executive vice president and chief executive officer for approval and if so approved, a new delegate will be chosen by the affected component according to current policy.

Section 8

No student or students from the same Health Science Center component shall hold the position of president for more than two consecutive years. However, if no other candidates come forward, by a majority vote of the SGB, the requirement that students from the same component cannot serve as president for more than two consecutive years can be overruled for a period of one year.

ARTICLE II: Officers

Section 1 Officer Positions

The officer positions of SGB shall exist as outlined in the SGB Constitution. Additional officer positions can be added as deemed necessary by the SGB or SGB Executive Council.

Section 2 Duties and Responsibilities of Officers

  1. President, Health Science Center SGB
    The duties of the president are to:
    1. Be the official representative voice of the Texas A&M Health Science Center Student Governing Board.
    2. Communicate SGB recommendations to the Health Science Center executive vice president and chief executive officer and central administration.
    3. Create the agenda, set the tone, and run all of the SGB meetings.
    4. Attend two Health Science Center executive committee meetings per annum; one during the fall semester and one in the spring semester. In addition, the president can request the opportunity to attend additional meetings as the need arises.
    5. Create ad hoc committees as deemed necessary and appropriate.
    6. Ensure that all provisions set forth in the SGB Constitution and Bylaws are faithfully executed and adhered to.
    7. Cast the deciding vote in the case of a tie.
    8. Represent the students of the Health Science Center, when requested, in a distinguished manner by attending all required meetings and working with the Office of the Executive Vice President and Chief Executive Officer and the central administration to devise a consistent, unified, and progressive agenda that will benefit the students of the Health Science Center at The Texas A&M University System level.
  2. Immediate past president, Health Science Center SGB

    In the event that the president of the SGB does not graduate at the end of his/her term or is locally capable of attending SGB meetings, he or she will serve the following year as Immediate past president of the SGB. This ex officio position is the only SGB position that does not require a selection process; rather, it is an automatic appointment. This officer will serve as he/she can and, as such, will not count toward or against quorum unless he/she occupies one of the prescribed delegate positions.

    The duties of the immediate past president are:

    1. Assist the president of the Health Science Center SGB in any way necessary.
    2. Provide an internal, student means of institutional memory.
  3. Vice president, Health Science Center SGB
    The duties of the vice president are to:
    1. Attend two Health Science Center executive committee meetings per annum; one during the fall semester and one in the spring semester.
    2. ii. Represent the students of the Health Science Center, when requested, in a distinguished manner by attending all required meetings and working with the Office of the Executive Vice President and Chief Executive Officer and the central administration to devise a consistent, unified, and progressive agenda that will benefit the students of the Health Science Center at The Texas A&M University System level.
    3. Preside over meetings in the event that the SGB president is unable to attend.
    4. Assume the role as SGB president should the individual acting as president need to vacate the position due to graduation or is found in violation of SGB delegate membership requirements.
    5. Serve as one of two Chancellor’s Student Advisory Council Representatives (CSAC) for the Health Science Center.
  4. Chair, Committee on Research and Assessment, Health Science Center SGB
    The duties of the chair are to:
    1. Chair the SGB Committee on Research and Assessment.
    2. Work with the executive council, Office of the Executive Vice President and Chief Executive Officer, and the central administration in gathering pertinent information on student and/or legislative issues under consideration.
    3. Present the progress and findings of the Committee on Research and Assessment to the EC and SGB as a whole.
    4. Represent the interests of the SGB in the absence of the president.
    5. Review all requests for funding (special projects, grants, etc.) along with the SGB Executive Council and SGB Adviser.
  5. Chair, Committee on Planning and Logistics, Health Science Center SGB
    The duties of the chair are:
    1. Chair the SGB Committee on Planning and Logistics if need dictates the creation of said committee.
    2. Work with the EC, Office of the Executive Vice President and Chief Executive Officer, and the central administration in the planning and scheduling of EC and SGB meetings.
    3. Work with the EC, Office of the Executive Vice President and Chief Executive Officer, and the central administration in the planning, scheduling, and orchestration of the periodic trip to the Texas State Legislature.
    4. Present the progress of the Committee on Planning and Logistics to the EC and SGB as a whole.
    5. Moderate the Texas A&M Health Science Center Student Classifieds website.
  6. Secretary, Health Science Center SGB
    The duties of the secretary are:
    1. Record attendance at all SGB meetings and reflect it in the minutes.
    2. Record, write up, and distribute the minutes from all SGB meetings to each of the delegates and alternate-delegates as well as the Office of the Executive Vice President and Chief Executive Officer.
    3. Assist in disseminating vital information to students throughout the HSC regarding upcoming Health Science Center-wide activities.
    4. Work to keep the SGB LISTSERV updated and put the meeting minutes on the SGB website.
    5. Maintain an archive of SGB activities and accomplishments including photos, legislative goals, newspaper articles, and any recognitions.

ARTICLE III: SGB Executive Council

Section 1 Purpose of Executive Council

The SGB Executive Council will work closely with the executive vice president, chief executive officer, and the central administration of the Health Science Center toward the creation, implementation, and accomplishment (if appropriate) of at least one yearly issue for the SGB.

Section 2 Organization of the Executive Council

The Executive Council shall be comprised of the six officers outlined by the Constitution and may include other committee officers in a non-voting capacity as designated by the president.

ARTICLE IV: Committees

Section 1 Standing Committees

There shall be standing committees within SGB that shall exist to address issues the SGB is discussing throughout the year. It will be at the discretion of the Executive Council or President to make committee assignments as issues arise.

  1. Committee on Research and Assessment (CRA)
    1. Made up of the chair and five SGB delegates, who are either elected by the SGB or assigned by the SGB President in coordination with the CRA.
    2. Responsible for collecting and analyzing information on whatever topics the SGB, the Office of the Executive Vice President and Chief Executive Officer, and the central administration determine to be of importance.
    3. Responsible for writing any issue briefs or reports the SGB may assign.
  2. Committee on Planning and Logistics (CPL)
    1. Made up of the chair and five SGB delegates, who are either elected by the SGB or assigned by the SGB president in coordination with the CPL.
    2. Responsible for working with the student organizations and delegates of each component as deemed necessary.
    3. Responsible for the planning, scheduling, and orchestration of the periodic SGB trip to the Texas State Legislature in coordination with the Health Science Center Office of the Executive Vice President and Chief Executive Officer and the central administration.
    4. Responsible for writing any issue briefs or reports the SGB may assign.
  3. Student Tuition and Fees Advisory Committee (STFAC) and International Travel Award Review Committee (ITARC), HSC SGB
    Delegates will serve simultaneously on both committees.
    1. STFAC
      1. Chaired by the SGB adviser.
      2. Made up of six SGB delegates as mandated by state statue, one from each respective component, who are either elected by the SGB or assigned by the SGB president in coordination with the SGB adviser.
      3. Responsible for representing the interests of the student body in reviewing proposed changes in tuition and fees for the upcoming school year and making recommendations for the Health Science Center executive vice president and chief executive officer’s consideration.
    2. ITARC
      1. Chaired by the SGB adviser.
      2. Made up of six SGB delegates who are either elected by the SGB or assigned by the SGB president in coordination with the SGB adviser.
      3. Responsible for reviewing Health Science Center student applications for international educational opportunity funding provided by the Health Science Center International Education student fee.
    3. Chancellor’s Student Advisory Council (CSAC) Representatives, HSC SGB
      1. Shall consist of the vice president and one specifically elected SGB CSAC representative.
      2. Attend two Health Science Center SGB Executive Council meetings per annum; one during the fall term and one in the spring term.
      3. Represent the students of the Health Science Center on the Chancellor’s Student Advisory Council in a distinguished manner by attending all meetings and working with the SGB president, the Health Science Center Office of the Executive Vice President and Chief Executive Officer, and the central administration to devise a consistent, unified, and progressive agenda that will benefit the students of the Health Science Center at The Texas A&M University System level.
      4. Report the activities to the SGB, Health Science Center Office of the Executive Vice President and Chief Executive Officer, and the central administration.
    4. Texas A&M University Student Government Association Liaisons, HSC SGB
      1. Two liaisons will be either elected by the SGB or appointed by the SGB president at the first meeting of each academic year.
      2. Liaisons will attend Texas A&M University Student Government Association (TAMU SGA) meetings and represent Health Science Center student interests in a distinguished manner by attending all meetings and working with the SGB president, the Health Science Center Office of the Executive Vice President and Chief Executive Officer, and the central administration to devise a consistent, unified, and progressive agenda that will benefit the students of the Health Science Center at The Texs A&M University level.
      3. Liaisons to the SGA will provide the SGB with periodic updates regarding TAMU SGA activities affecting Health Science Center students.
    5. Texas A&M University Graduate and Professional Student Council Liaison, (TAMU GPSC) HSC SGB
      1. One liaison will be either elected by the SGB or appointed by the SGB president at the first meeting of each academic year.
      2. The Liaison will attend TAMU GPSC meetings and represent Health Science Center student interests in a distinguished manner by attending all meetings and working with the SGB president, the Health Science Center Office of the Executive Vice President and Chief Executive Officer, and the central administration to devise a consistent, unified, and progressive agenda that will benefit the students of the Health Science Center at The Texas A&M University System level.
      3. The Liaison to the GPSC will prove the SGB with periodic updates regarding TAMU GPSC activities affecting Health Science Center students.
    6. Representatives at Large
      1. SGB delegates may occasionally be required to serve on committees that are not exclusive to the SGB, but are requested by the Texas A&M Health Science Center or The Texas A&M University System.
      2. Chaired by the chair of the external committee, individuals are chosen by the committee as student representatives and do not have to be an active SGB delegate.
      3. Individuals are responsible for representing the interests of the student body in external committees, and are responsible for reporting to the SGB at least once a year regarding committee activities.

    Section 2 Committee Formation and Assignment

    Committee members shall be chosen on a volunteer basis upon solicitation by the president or executive council or by SGB election should competition for particular committee assignments occur. In the case that there are not enough volunteers to fill each committee, the president shall appoint delegates to serve as committee members.

    Section 3 Ad Hoc Committees

    In the event an issue arises that either 1) falls outside the immediate purview of the standing committees, or 2) requires a more thorough and focused effort than the members of the three standing committees can provide, an ad hoc committee may be created by the SGB executive council. Chairpersons of additional ad hoc committees shall be appointed by the SGB president and members of these committees shall be appointed by the president after consultation with that chairperson. Their term of office is at the discretion of the executive council. The executive council may establish or abolish any ad hoc committees as required by the needs of the organization. The SGB executive council will work directly with the ad hoc committee chair to provide help and resources where necessary. The ad hoc committee chair will be an ex officio member of the SGB executive council for the duration of their appointment.

    ARTICLE V: SGB Adviser

    Section 1 Selection

    The SGB adviser will be the Associate Vice President for Student Services for the Health Science Center unless otherwise specified by the Executive Vice President and Chief Executive Officer of the Health Science Center.

    Section 2 Duties

    The SGB adviser shall perform the following duties:

    1. Provide counsel and direction to the SGB body in lieu of the HSC Executive Vice President and Chief Executive Officer being available on a constant basis. The SGB adviser will be a non-voting attendee at each meeting.
    2. Review the agenda and minutes of each meeting for distribution to SGB delegates prior to each general meeting.
    3. Serve as a liaison between the HSC administrative offices and the SGB and facilitate the conveyance of information between these separate bodies.
    4. Perform all other tasks as assigned by the HSC Executive Vice President and Chief Executive Officer within the SGB.
    5. Chair STFAC/ITARC Committees.
    6. Review all applications for funding from the SGB along with the SGB Executive Council.

    ARTICLE VI: Meetings

    Section 1 Meeting Frequency

    The Student Governing Board shall have three meetings during the fall term and three meetings during the spring term. If at all possible, the first meeting shall occur sometime within the month of September. The meetings may be conducted via video or teleconference. In the event that academic obligations make the aforementioned requirements prohibitively difficult to arrange, the SGB can deviate from them with a two-thirds vote (of those present).

    Section 2 Distribution

    The SGB Constitution and Bylaws will be distributed to the delegates and alternate-delegates no later than two weeks prior to the first meeting of each academic year with the expectation that they will be familiar with the documents.

    Section 3 Meeting Attendance

    All delegates are expected to attend SGB meetings. If, for some reason, it is impossible for a delegate to attend a meeting, that student should provide notification, to the president or secretary, prior to the scheduled meeting. It is the responsibility of delegates unable to attend SGB meetings to notify their alternate delegate replacements in a timely manner to ensure each component has full representation at each SGB meeting.

    Section 4 Meeting Agenda

    The agenda for each SGB meeting will be created by the SGB president after consultation with the EC, Office of the Executive Vice President and Chief Executive Officer, and the central administration. Any delegate (or alternate delegate) can submit an issue to the SGB president for inclusion in the meeting agenda. Agenda items must be finalized no later than one week prior to the meeting so the agenda can be distributed to all the delegates and alternate delegates.

    Section 5 HSC Executive Vice President and Chief Executive Officer Attendance

    To the extent possible, the Executive Vice President and Chief Executive Officer (or designee) shall attend one scheduled meeting of the SGB each semester. So as to allow for the most efficient use of the Executive Vice President and Chief Executive Officer’s time, half of each meeting will be designated as the “working” portion in which the student delegates discuss, debate, and explore ideas pertinent to the issues currently under consideration.

    In the event that a quorum is not available to meet with the HSC Executive Vice President and Chief Executive Officer, the Executive Council will meet with the Executive Vice President and Chief Executive Officer instead..

    Section 6 Robert’s Rules of Order

    Each SGB meeting shall be conducted according to Robert’s Rules of Order Newly Revised. A copy of these rules will be distributed to all Executive Council members along with the Constitution and Bylaws prior to the first meeting.

    ARTICLE VII: Voting

    1. Each delegate shall have one vote on each item of business.
    2. Any Student Governing Board action not in compliance with the Articles of the Constitution shall be invalid.
    3. The chair shall not vote on matters unless his or her vote is needed to break a tie vote.

    Requirements for Regular Quorum Business

    When the SGB needs to conduct regular business such as but not limited to: (1) Ratification of recommendations to HSC Executive Vice President and Chief Executive Officer, (2) proposals from SGB delegates for future consideration on agenda or by committee, and (3) a deciding vote on standing committee proposals for the SGB.

    Section 5 Regular Motions for Business During Meetings

    Regularly during a meeting there is a need to make motions for action and approval by the SGB that do not require a vote from the entire quorum present. In these cases a motion can be presented to the SGB and dealt with according to Robert’s Rules of Order Newly Revised

    ARTICLE VIII: State Legislature

    One of the major activities will be involvement in the legislative process in order to promote the visibility of the Health Science Center within the state and expose delegates to the legislative process.

    ARTICLE IX: Amendment of the Constitution and Bylaws

    Section 1 Approving Vote

    Amendments to the Student Governing Board Constitution or Bylaws may be established by a two-thirds vote of the total delegate membership of the SGB, and in the case of the Constitution, final approval by the HSC Executive Vice President and Chief Executive Officer.

    Section 2 Proposal of Amendments

    Any SGB delegate may propose new amendments or modifications to existing articles of the Constitution and/or Bylaws during any regular meeting by making a motion to do so. If the motion is passed, then the following events will take place depending on the type of amendment:

    1. An approving vote for a Bylaws revision will render the proposal effective immediately. All Bylaws must be in agreement with the Constitution or they are null and void.
    2. An approving vote for an amendment to the Constitution will require that the HSC Executive Vice President and Chief Executive Officer or an appointed HSC official approve the new amendment at which time it will become effective.

    Approved by the SGB 1/20/2015

Last edited by: schnettler 11/10/2017