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Liaison Information

Administrators or designees are responsible for providing employees with a FMLA packet of information where necessary.  This documentation, which includes an eligibility notice, must be provided to the employee within five (5) business days upon an employee’s request for FMLA leave or when the department acquires knowledge that an employee’s leave may be for an FMLA-qualifying reason, shown below.

The FMLA Packet must be provided to employees who need leave for, or are anticipating the need to leave for:

  • the birth and care of a child;
  • the placement in the employee’s home of a child for adoption or for foster care;
  • the care for a spouse, son, daughter or parent with a serious health condition;
  • a serious health condition (as defined in section 3.1 above) of the employee that prevents the employee from performing the essential functions of his or her position;
  • inpatient care in a hospital or residential care facility; or
  • any qualifying exigency arising out of the fact that the employee’s son, daughter, or spouse has been notified of an impending call or order to active duty in support of a military operation. 

Packets must be provided to all employees needing leave for the circumstances described in 5.1, regardless of whether or not the employee qualifies for FMLA leave. 

The packet must be given directly to the employee, who is required to sign the cover letter in the designated space to confirm the document’s receipt.  The department will retain a copy of the signed cover letter for its records and inform in writing to the Central FMLA Administrator that a packet was issued.  An employee who is not able to personally receive the packet may choose to designate an individual (usually a family member or close friend) to receive and sign for the FMLA documents received from the employing department. 

The employing department will mail the packet through certified mail to the employee’s last known mailing address in the event the employee is absent from work and is otherwise unavailable to receive the FMLA notification.  The department will keep the returned receipt of signature card from the Post Office to confirm the employee received the documents.

Last edited by: tarpley 06/17/2014

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