While the HSC supports international travel by its students, staff and faculty, it also recognizes the various risks associated with foreign travel. All foreign travel must be reviewed and approved by HSC Risk Management in advance. All travel to nations that have been classified as an "Extreme Risk Country or Region" or have been issued a "Travel Warning" by the U.S. Department of State must have approval from the Executive Vice President regardless of the funding source.
In accordance with HSC Guideline 21.01.03.Z2, all faculty, staff and students traveling independently are required to complete an HSC Travel Request Form and International Travel Questionnaire for submission to HSC Risk Management via email (firstname.lastname@example.org) at least fifteen (15) days prior to departure. A completed Educational Abroad Service Plan Enrollment spreadsheet for insurance purposes must also be submitted during the review and approval process.
For travel as part of an HSC Sponsored Groups, the designated advisor is responsible for submission of a single HSC Travel Request form, an International Travel Questionnaire and a CISI Enrollment spreadsheet for the group.
Travel forms must first be routed through your Dean (for academic units) or VP/Director (for non-academic units) and then through HSC Risk Management for review before further routing to the Executive Vice President’s office for approval when warranted.
If traveling to a destination classified as an "Extreme Risk" or "Travel Warning" ALL travelers must also execute the Acknowledgement of Risk form and provide written justification by the Dean/Director that travel is essential or critical to the mission of HSC.
IMPORTANT: When submitting your travel documents to HSC Risk Management, please use HSCemail@example.com. If you are unsure as to whether or not your travel is listed as an extreme risk, please feel free to contact Matt Walton directly at 979-436-9248.
Personal Safety Abroad
As an ongoing commitment to personal safety while traveling abroad, Texas A&M Health Science Center in collaboration with the A&M System has contracted with Cultural Insurance Services International (CISI) to provide a 24-hour medical, travel and security assistance service available to all faculty, staff and students when traveling outside the United States, on official System business and programs. To learn more about these services, please review the CISI Brochure.
Fees for medical, travel and security assistance
A fee is associated with this service, the plan now offers a daily rate of $1.28 (per person per day). For any trips a week or less, there will be a minimum premium charge of $8.96 (per person per day).
Assistance with enrollment process
For further assistance with the actual enrollment process, please contact your department’s travel designee or HSC Risk Management at HSCfirstname.lastname@example.org for further guidance.
It is important to be aware of the resources available to you for safe and efficient travel:
Whenever you travel away from your country of residence, always review security reports to determine if the country you are traveling to is considered to be high risk.
Also be sure to review the important medical and safety information about the country to which you are traveling.
You can find this and other important information about traveling abroad by logging onto the myCISI On-Line Portal. This comprehensive on-line portal of tools is provided at no additional cost.
Please refer to Forms and Resources for all RIsk Management related forms and packets.
If you have other questions or need more information, please do not hesitate to contact:
HSC Risk Management