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International Travel

While the Texas A&M Health Science Center supports international travel by its students, staff and faculty, it also recognizes the various risks associated with foreign travel. All foreign travel must be reviewed and approved by Health Science Center Risk Management in advance. All travel to nations that have been classified as an "Extreme Risk Country or Region"  or have been issued a "Travel Warning" by the U.S. Department of State must have approval from the executive vice president regardless of the funding source.

Requirements

In accordance with HSC Guideline 21.01.03.Z2, all faculty, staff and students traveling independently are required to complete a Health Science Center Travel Request Form and International Travel Questionnaire for submission to Health Science Center Risk Management via email at least 15 days prior to departure. A completed Educational Abroad Service Plan Enrollment spreadsheet for insurance purposes must also be submitted during the review and approval process.  

For travel as part of  Health Science Center sponsored groups, the designated adviser is responsible for submission of a single Health Science Center Travel Request form, an International Travel Questionnaire and a CISI Enrollment spreadsheet for the group.

Travel forms must first be routed through your dean (for academic units) or VP/director (for non-academic units) and then through Health Science Center Risk Management for review before further routing to the executive vice president’s office for approval when warranted.  

If traveling to a destination classified as an "Extreme Risk" or "Travel Warning" all travelers must also execute the Acknowledgement of Risk form and provide written justification by the dean/director that travel is essential or critical to the mission of the Health Science Center.

When submitting travel documents to Health Science Center Risk Management, use email. If you are unsure as to whether or not your travel is listed as an extreme risk, contact Matt Walton (979.436.9248).

Personal Safety Abroad

As an ongoing commitment to personal safety while traveling abroad, the Texas A&M Health Science Center in collaboration with The Texas A&M University System has contracted with Cultural Insurance Services International (CISI) to provide a 24-hour medical, travel and security assistance to all faculty, staff and students when traveling outside the United States, on official System business and programs. To learn more about these services, review the CISI Brochure

Fees for medical, travel and security assistance

A fee is associated with this service, the plan offers a daily rate of $1.28 per person, per day. For any trips less than a week, there will be a minimum premium charge of $8.96 per person, per day.

Assistance with enrollment process

For further assistance with the actual enrollment process, contact your department’s travel designee or Health Science Center Risk Management.

Once enrolled in the plan, you will need to set up an account to access myCISI On-Line Portal.  For further details on this process, review the myCISI Participant Portal Overview.

Other precautions

It is important to be aware of the resources available to you for safe and efficient travel. Whenever you travel away from your country of residence, always review security reports to determine if the country you are traveling to is considered to be high risk. Additionally, be sure to review the important medical and safety information about the country to which you are traveling.

You can find this and other important information about traveling abroad by logging onto the myCISI On-Line Portal. This comprehensive on-line portal of tools is provided at no additional cost.

Refer to Forms and Resources for all RIsk Management related forms and packets.

If you have other questions or need more information, contact:

HSC Risk Management
979.436.9250
HSC-risk-insurance@tamhsc.edu

Last edited by: schnettler 09/28/2017