Supplies and Equipment

Check-out standards and procedure 

CLRC equipment may be checked out to responsible persons/entities for a limited and specified period of time based on availability of equipment, intended use and the person/entity’s standing with the TAMHSC. A check-out request form is maintained by the CLRC coordinator, including contact information for the person/entity and the name and position of the person assuming the responsibility for the care and return of the equipment, the date the equipment will be picked up and returned, intended use, and intended users. Should intended users of the equipment be individuals not within the TAMHSC, or minors, additional release forms may be required.

Acquisition of equipment and supplies

The CLRC assistant director handles all requests to acquire additional equipment or to replace existing equipment. The purchase of equipment is contingent on projected use and benefit to the TAMHSC students and the availability of sufficient resources. An inventory of all equipment is located under Gallery on the CLRC homepage. 

The CLRC coordinator is responsible for the acquisition of necessary and suitable supplies for all activities conducted within the CLRC.

Maintenance and cleaning of equipment  

The CLRC coordinator supervises and records the maintenance and cleaning of equipment for periodic review by the CLRC assistant director. Cooperation is required by faculty and staff to immediately report any broken or malfunctioning equipment to CLRC staff. Timely reporting of CLRC equipment issues permits CLRC staff to take appropriate action to remedy the issue prior to any disruption of future student activities.

Responsibility for the replacement of broken equipment

Damage to equipment within the CLRCs by abuse or misuse is the responsibility of the entity involved to accomplish appropriate repairs or replacement. Responsible entities entrusted to check out CLRC equipment will be financially responsible for any damages, missing items, repairs or replacements that may arise due to abuse or misuse of the equipment.

In‐situ versus in‐facility use 

CLRC equipment used in-situ will be used under the supervision or delegation of the responsible entity to which the equipment was checked out. Use of CLRC equipment in-facility will be under the direct supervision of CLRC staff or a trained faculty/instructor. Students will not be allowed to use CLRC facilities or equipment without the permission of CLRC staff or in the presence of a properly trained faculty/instructor.

Reimbursement of consumable supplies  

A comprehensive list of needed supplies for all training activities to occur within one of the CLRC must be provided by the organizer of the activity at the time of scheduling the use of the facility. The source of funds for all consumable materials must be identified by the organizer prior to the activity unless prior arrangements have been made with the CLRC coordinator. Nonconsumable supplies or equipment unique to a particular activity may also require the identification of source of funds depending on the nature of the activity and consideration by the assistant director of the CLRC.