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May 8, 2003

The Texas A&M University System Health Science Center

Minutes of the HSC Faculty Senate Monthly TTVN Meeting

May 8, 2003

10:00 a.m. - 12:10 noon

A PDF of these minutes is also available.

Senators present:

BCD: Larry L. Bellinger, Ph.D., Byron (Pete) Benson, D.D.S., M.S., David Grogan, D.D.S., Thomas McKinney, D.D.S., John Regan, B.A., Bdent.Sc., M.S.C, M.S., Francisco Rivera-Hidalgo, D.M.D., M.S., Carolyn Wilson, D.D.S., M.S.D.

COM: Paul C. Brandt, Ph.D., Alan Parrish, Ph.D., H. Wayne, Sampson, Ph.D., David Zawieja, Ph.D.

COM-Clinical: George Martinez, M.D., Mark Montgomery, M.D.,

GSBS: Lynne Opperman, Ph.D.

IBT: Mingyao Liu, Ph.D., Andrew Spicer, Ph.D., Fen Wang, Ph.D.

SRPH: Jane N. Bolin, RN, JD, Alicia Dorsey, Ph.D., Larry D. Gamm, Ph.D.

Guest: Thomas V. Peterson, Ph.D., Laura Smith, V.P. for Governmental Affairs

Call to Order

Speaker Dorsey called the meeting to unofficial order at 10:10 a.m.

Confirmation of a quorum:

It was determined at 10:40 a.m. that a quorum was present.

Approval of minutes:

A motion was made by Dr. Zawieja to accept the minutes of the April 2003 meetings; the motion was seconded by Dr. Opperman and approved.

Comments from the Chair:

Speaker Dorsey gave an update on the Council of Advisors meeting. It was determined that even with the budgetary challenges we are now facing, the HSC will continue to fund the electronic resources for the Medical Sciences Library at the current level. Speaker Dorsey also reported that the Office of Finance and Administration has been re-organized. The changes will allow for more attention to be paid to issues relevant for research compliance as well as the development of necessary policies and procedures. The Senate will in all likelihood be asked to review a series of proposed policies for the HSC over the next several months as the HSC administration continues its efforts to develop our own policies.

Commencement will be taking place at most of the components over the next two weeks. The School of Rural Public Health and College of Medicine ceremonies will be held on Saturday, May 17. Baylor College of Dentistry will hold commencement on Thursday, May 22.

The HSC website has a new look and will be up and running by next week. The Faculty Senate website will also be re-vamped.

Scott & White Quarterly has donated a 2-page feature on the Health Science Center. In addition, the Texas Aggie magazine will do an article on “Aggies in the HSC” in the fall. Components are asked to identify “Aggies” in their components that are in public health or health services needs in communities across Texas and contact their caucus leader, the Speaker or Terri Parker, Office of Communications.

Speaker Dorsey reported on the letter sent to Dr. Dickey after the April meeting regarding the access to electronic library resources, System policy on extending the tenure clock and Visiting Scholar/Visiting Professor Policy.

Speaker Dorsey introduced VP Laura Smith to the Senate. Ms. Smith reported on the legislative session and gave updates on the House Bills that were of interest to the Senate. Key legislation of interest: HB 85: Prairie View Medical Academy; HB2: Omnibus Government Reform; HB 4: Tort reform; HB 2292: Omnibus Health and Human Services Reorganization; HB3015: Tuition deregulation; SB 1370: Employee health insurance. Specific information on any bill may be found at www.capitol.state.tx.us.

Old Business:

AFERRT Document: Dr. Bolin gave a brief report on the background of this document and the current status of the AFERRT document. Legal council has approved the document distributed to the senators for review. Dr. Bellinger reported on some of the changes. The HSC policies are intended to be consistent with TAMUS Policy 12.01. In the event of a conflict or inconsistency between the two sets of policies, TAMUS Policy 12.01 govern. Mr. Mark Parenti will write procedure for summary dismissal for specified cause (Section 8 Dismissal for Cause Hearings). A motion was made to accept as written and review/vote on section 8.1 at a future meeting. The motion was seconded and carried. Speaker Dorsey will be forwarding the approved document to the Office of the President for review by the HSC administration.

Proposed Calendar Changes. A change in the meeting dates was proposed; It was suggested that the Senate change their meeting calendar to at least 2 face-to-face meetings annually, with a minimum of 6 meetings total across a calendar year. The two face-to-face meetings will be held in January and in May of each year. The Faculty Senate Executive Committee would still continue to meet monthly and report back to the senators. This change would necessitate a revision in the Faculty Senate bylaws. A motion was made to approve the changes to have at least 2 face-to-face meetings and a minimum of 6 meetings total. The motion was seconded and carried. Given this requires a change to the bylaws, final action cannot be taken until the changes have been publicly posted through the minutes being posted on the website. At the next faculty Senate meeting in June, the opportunity for open discussion will be placed on the Agenda. At this time a final vote will be take regarding the proposed changes to the Bylaws.

Regents Service Awards. Each component’s caucus leader will collect nominees. The ad hoc awards committee prior to the June meeting will review packets with letters of support, CV’s and a brief biographical sketch. At the June meeting the Senate will be confirming the two nominees selected by the members of the awards committee. The candidate(s) chosen must be sent to Dr. Dickey by July 7. Dr. Zawieja will be the chair of the ad hoc awards committee.

New Business:

HSC Academic Resources Review Task Force has been tabled until the June meeting.

Standing Committee Reports:

Executive Committee: Report from the Speaker at the beginning of the meeting.

Elections Committee: no report

Personnel & Welfare Committee: Report on the AFERRT document during the meeting.

Website Task Force: Significant progress has been made on updating the website. The Task Force will continue reviewing other Senate websites to identify possible additional sections for our website.

Committee of the Whole:

Dr. Parrish opened the floor for comments. None were received and the floor was closed.

The meeting was adjourned at 12:10 p.m.