Feb. 13, 2003
The Texas A&M University System Health Science Center
Minutes of the HSC Faculty Senate Monthly TTVN Meeting
February 13, 2003
3:30 -- 5:00 p.m.
BCD: Byron Benson, D.D.S., M.S., Mark Gannaway, D.D.S., David Grogan, D.D.S., Allen Honeyman, D.D.S., Thomas McKinney, D.D.S., John Regan, BA, Bdent.Sc., MSC, MS, Francisco Rivera-Hidalgo, D.M.D., M.S., Carolyn Wilson, D.D.S., M.S.D.
COM : Paul Brandt, Ph.D., Cindy Meininger, Ph.D., Alan Parrish, Ph.D., Gul Russell, Ph.D., Wayne Sampson, Ph.D., David Zawieja, Ph.D.
COM-Clinical: Mark Montgomery, M.D., Terry Rascoe M.D., Gene Terry, M.D., Richard Winn, M.D.
GSBS: Peter Buschang, M.A., Ph.D., Lynne Opperman, Ph.D., Farida Sohrabji, Ph.D.
IBT: Mingyao Liu, Ph.D., Fen Wang, Ph.D.
SRPH: Jane Bolin, RN, JD, Ph.D., Alicia Dorsey, Ph.D., Larry Gamm, Ph.D., Steven Moore, MPH, Ph.D.
Call to Order:
Speaker Dorsey called the meeting to order at 3:32 p.m.
Confirmation of a quorum:
It was determined that a quorum was present.
Approval of minutes:
A motion was made to accept the minutes of the January 2003 meeting; the motion was seconded and moved.
Comments from the Chair:
Speaker Dorsey welcomed and thanked everyone for attending the meeting. Given several important developments, the meeting agenda was altered to accommodate visitors asked to speak to the Senate.
Dr. William Binnie, Vice-President for Academic Affairs was invited to update the Senate on several key issues.
AFERRT Document: The document was not in compliance with TAMUS policy according to the system legal office. The task force has reviewed and worked with the legal office to make sure that the document is consistent with system policy. It will now be forwarded to the Senate Personnel & Welfare committee for review and identification of potential ÔcontentÕ changes. The document should be sent to the entire Senate prior to the April meeting in order to discuss and potentially approve at that time.
AP&T Document: The Senate and the TAMUS-HSC executive committee have approved the issue of stopping the clock for issues of medical, family or military leave. However, the TAMUS legal office will not approve these changes. TAMUS-HSC cannot make a unilateral decision; this must be a part of TAMUS policy. Therefore, Dr. Dickey will take this issue to TAMUS Academic Council for support prior to taking the issue to the Board of Regents. She has requested that the Senate provide her with a cover letter supporting the APT policy as it stands and iterating its strong support for the importance of the proposed additions to the policy.
At this point several questions were addressed to Dr. Binnie, most notably, what is the status of the AP&T document. Dr. Binnie stated that the document approved late in 2002, which does not have the Ôstopping the tenure clockÕ section, is the current TAMUS-HSC document. Several senators suggested that Senate support of any AP&T document must include this section.
A MOTION WAS MADE, SECONDED AND APPROVED UNANIMOUSLY THAT THE TAMUS-HSC SENATE EXECUTIVE COMMITTEE WILL DRAFT A LETTER OF SUPPORT FOR PURSUING CHANGES TO EXISTING SYSTEM POLICY REGARDING STOPPING THE TENURE CLOCK UNDER EXTENUATING CIRCUMSTANCES TO BE SENT TO DR. DICKEY.
Dr. Binnie then stated that a TAMUS-HSC Grievance Committee must be elected to comply with policy. At this point, he had to leave and Speaker Dorsey stated that the Senate has been asked to organize a special election to select members of this committee.
Visiting Professor/Scholars: Speaker Dorsey stated that TAMUS-HSC did not have provisions for visiting professors/scholars giving them access (not as a salaried faculty appointment) to TAMUS-HSC facilites, etc. The Senate has been asked to develop a policy. In the meantime, A MOTION WAS MADE, SECONDED AND APPROVED UNANIMOUSLY THAT THE TAMUS-HSC SENATE SUPPORTS THE CONCEPT OUTLINED IN THE VISITING PROFESSOR/SCHOLARS DRAFT POLICY. A specific detailed policy statement will be reviewed during the April meeting.
Dr. Nancy Dickey, President and Vice Chancellor for Health Affairs:
Speaker Dorsey introduced Dr. Nancy Dickey, President and Vice Chancellor for Health Affairs. Dr. Dickey updated on the Senate on the budgetary issues. Dr. Dickey provided the Senate a very detailed presentation on the Fiscal Year 2003 cuts, as well as her upcoming presentation to the Texas Legislature for Fiscal Year 2004/2005 budgets. The HSC was required to submit a detailed proposal for a 7% budget cut from the current FY03 budget. Dr. Dickey emphasized that it is to the HSCÕs benefit to accept this particular cut as inevitable and focus its energies and attention of the threatened cuts for the next biennium.
Fiscal Year 2003: The TAMUS-HSC portion of the 7% cut for 2003 was 2.6 million. However, these numbers were generated by not including several items, including the group insurance program. Therefore, the possibility exists that the state may ask for the return of more money.
Fiscal Year 2004/2005: When testifying to the legislature, Dr. Dickey will emphasize that 1) BCD still does not receive full formula funding; 2) the SRPH is growing rapidly and 3) the IBT is a new relatively new institution and this would be the first budgetary cycle that would have ÔcreditedÕ IBT with full historic research funding. The budget for FY2004-2005 was projected at $114 million, however, the proposed 12.5 cut would result in proposed funding of $99 million. This level of funding might severely compromise the mission of the TAMUS-HSC. Dr. Dickey presented details of the request (in blocks) for funding levels of 122.9 million (necessary to sustain current programs and operations) and 136.2 million (to achieve growth/excellence).
At this point, Dr. Dickey addressed questions from the Senators. At the conclusion of her presentation, Dr. Dickey emphasized that employees within the Health Science Center (including faculty and staff) are welcome to contact their legislators with their concerns. However, they are prohibited by state law from any lobbying efforts using state resources (e.g., office phones, e-mail account, or letterhead). In addition, individuals must identify themselves only as private citizens and not use their HSC affiliation or title in correspondence with legislators. Faculty are permitted to educate others concerning the mission and vision of the TAMUS-HSC. The president emphasized that all contact must be coordinated through our respective Deans and Directors to the PresidentÕs Office.
Standing Committee Reports:
1. Elections: Dr. Gul Russell has been selected as Chair.
2. Personnel & Welfare: Dr. Jane Bolin is the Chair, the committee is working on the AFERRT and AP&T documents.
3. Executive Committee: Speaker Dorsey stated the Executive Committee has a goal of developing a strategic plan for the Senate.
1. AFERRT Document: updated by Dr. Binnie earlier in the meeting.
2. AP&T Document: updated by Dr. Binnie earlier in the meeting.
1. Meeting Schedule: Speaker Dorsey addressed several issues concerning the 2003 Senate meeting schedule.
a. The March meeting is during spring break. IT WAS MOVED, SECONDED AND APPROVED UNANIMOUSLY THAT THIS MEETING BE CANCELED.
b. The quarterly meeting scheduled at the IBT in April is in conflict with a previously scheduled event at the IBT. IT WAS MOVED, SECONDED AND APPROVED UNANIMOUSLY THAT THE APRIL MEETING BE SWITCHED TO A TTVN MEETING.
c. IT WAS MOVED, SECONDED AND APPROVED UNANIMOUSLY THAT THE MAY MEETING WILL BE A QUARTERLY MEETING AT THE IBT.
d. Discussion ensued concerning the number of quarterly meetings, with thoughts of schedule 2 or 3/year instead of 4. There is some leeway in the by-laws. This discussion will continue at the April meeting.
2. Senate Website: Speaker Dorsey asked that a task force begin to address issues relating the Faculty Senate website (content). Dr. Dave Zawieja will chair the task force, with Drs. Dorsey, McKinney and Parrish as members. Speaker Dorsey asked that the task force report to the Senate at the April meeting.
Committee of the Whole:
No issues were discussed.
The next meeting will be held in on Thursday, April 10, from 3:30 p.m. - 5:00 p.m. via TTVN.
The meeting was adjourned at 4:59 p.m.