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Aug. 14, 2003

The Texas A&M University System Health Science Center

Minutes of the HSC Faculty Senate Monthly TTVN Meeting

August 14, 2003

3:30 -- 5:00 p.m.

Senators present:

BCD: Larry L. Bellinger, Ph.D., Mark Gannaway, D.D.S., Allen Honeyman, D.D.S., Thomas McKinney, D.D.S.,

COM : Alan Parrish, Ph.D., Gul Russell, Ph.D., Wayne Sampson, Ph.D., David Zawieja, Ph.D.

COM-Clinical: George Martinez, M.D., Terry Rascoe M.D., Gene Terry, M.D.

GSBS: Lynne Opperman, Ph.D., Farida Sohrabji, Ph.D.

IBT: Mingyao Liu, Ph.D., Andrew Spicer, Ph.D., Fen Wang, Ph.D.

SRPH: Alicia Dorsey, Ph.D., Larry D. Gamm, Ph.D.

Call to Order:

Speaker Dorsey called the meeting to order at 3:40 p.m.

Confirmation of a quorum:

It was determined that a quorum was present.

Approval of minutes:

A motion was made to accept the minutes of the May 2003 meeting; the motion was seconded and moved. A motion was made to accept the minutes of the June 2003 meeting; the motion was seconded and approved unanimously.

Comments from the Chair:

Speaker Dorsey gave an update on the Council of Advisors meeting. She reported that a number of policies are being drafted. ITAC committee is meeting on a regular basis and a search committee has been formed to review applicants for the CIO position within the HSC, in hopes of filling the position by the end of fall 2003. Proposed rules on "Security of Electronic Information Resources and "Acceptable Use of Computers and Networks" developed by the ITAC were recently approved by the HSC Executive Committee. These were developed in response to a requirement to conform to rules established by the state. These rules have been sent to System Legal for final review.

The proposed changes to the AP&T document (time off the tenure clock) are being resolved at the TAMUS level. These changes are currently being approved by the necessary entities within the TAMUS.

Dr. Dorsey reported on a recently completed Faculty Recruitment and Retention Report. An Executive Summary of the Faculty Recruitment and Retention Report will be posted on the HSC website after corrections have been made. They also made suggestions regarding how components could improve their recruitment of under-represented faculty. The primary recommendation within the report was to double the number of under-represented faculty by 2005 and then again by 2010. The committee agreed that these goals would be difficult to reach due to the budget constraints. With the current budget constraints the committee would eliminate doubling the faculty by 2005 and would double numbers of current under-represented faculty by 2010. Thus the HSC Council of Advisors supported a target of doubling our current level of faculty diversity by the year 2010.

Dr. Dorsey reported that Dr. David Carlson has accepted the position of Vice President for Research and Graduate Studies effective September 1, 2003.

Old Business:

Dr. Opperman reported on the Elections committee and responsibilities. The nomination process for the Regents Professor Award was discussed. It was proposed that the By-Laws (Chapter I.A.2) be changed to read:

"The Deputy Speaker shall be responsible for enactment of the Regents Professor Service Award process. The Deputy Speaker will act as a Parliamentarian who will be charged with assuring appropriate due process during all Senate meetings. in the event that the deputy speaker is functioning on behalf of the speaker, a senator present at the meeting will be selected to serve as the parlimentarian for that meeting."

Appointed Officers in Chapter 1, c which reads: "The Speaker shall annually appoint a parliamentarian who will be charged with assuring appropriate due process during all Senate meetings" will be deleted from the By-Laws. The proposed changes to the by-laws will require 2 positive votes by 2/3 of the Senate membership (20 votes) at the September meeting.

New Business:

Proposed Calendar Changes. Dr. Parrish reported on the proposed change to the bylaws regarding how many and location of quarterly meetings. It was agreed for the Faculty Senate to meet annually with a minimum of six times, two of those times where the meetings are face-to-face. The Senate Executive Committee will meet once a month and share information to the senators if deemed necessary by e-mail during the months without regularly scheduled meetings. The exact changes to the by-laws will be:

V.A.1.a. "The HSC Faculty Senate will meet annually a minimum of six times, two of which being extended face-to-face meetings to the extent possible. The HSC Senate Executive Committee will meet once a month and convey information to the senate as deemed necessary electronically during months without regularly scheduled meetings. " This change will also require several other changes in sections V and VI of the by-laws, i.e. substituting "regular" for "quarterly".

The proposed changes to the by-laws will require a positive vote by 2/3 of the Senate membership (20 votes) at the September meeting.

Standing Committee Reports:

Executive Committee -- Summarized in Speaker's report (comments from the chair).

Elections Committee -- No report.

Personnel & Welfare Committee -- No report.

Website Task Force -- No report.

Committee of the Whole:

Dr. Parrish reported that in the February 2003 meeting there was some discussion on the Faculty Merit Payment Program. This will be placed on the October agenda for Faculty Senate.

The meeting adjourned at 4:55 p.m.