Affiliate Faculty Distribution Lists for COM Faculty and Staff Using Microsoft Entourage 2008

1. Open Entourage and click on the “Entourage” menu at the top. Choose “Account Settings” from the “Entourage” menu. It will bring up a window as shown below. Double-click “HSC E-mail” and it will open another window as shown below. Select the “Advanced” tab at the top and for the “Public folders server” type reynoldsmail1.ad.tamhsc.edu. Select OK and then close the Accounts window.

2. "Public Folders” should now be located under your HSC E-mail folder structure. Expand that folder and browse to “Affiliate Faculty” under COM Distribution Lists as seen below. It may take a few seconds to populate the folders. The path should be Public Folders → All Public Folders → COM → COM Distribution Lists → Affiliate Faculty.

3. Under “Affiliate Faculty” are all the affiliate faculty contacts for their respective locations. When you click on one of the distribution lists, the contacts should load in the main Entourage window. To send an email to these contacts, highlight all the contacts for that group by clicking on the first contact and pressing Command + A to select all the contacts. Right-click on the selected contacts and choose “New Message To”. This will bring up a new mail message with the contacts you selected in the “To:” field. To add more contacts, you can select another distribution list, select all as described above, and drag and drop them in the “To:” field of your new mail message. PLEASE NOTE: This will only send an email to the contacts that have an email address on file in the Public Folders COM Affiliate Faculty Distribution Lists.