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HSC Rules and Internal Policies

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Organization and Authority Structure (PDF)

Template Internal Policy

Template Rule

 
  • Appendix A - Privacy Complaint Procedures for Electronic Information (PDF)
    • 01 Governance
    01.01.01.Z1 Development and Approval of Health Science Center Rules (PDF)
    01.01.01.Z1.01 Development and Approval of Health Science Center Internal Policies (PDF)
    03 Statement of Mission and Objectives
    03.02.01.Z1.01 Procedures for Modifying Mission Statements (PDF)
    03.02.02.Z1.01 Approval of Substantive Changes including the Establishment of a New Academic Program (PDF)
    07 Ethics, Conflict of Interest
    07.03.01.Z1 Institutional Neutrality and Political Events on HSC Property or Using HSC Resources (PDF)
    08 Governance, Organization, and Administration, Miscellaneous
    08.01.01.Z1 Civil Rights Compliance (PDF)
    08.99.99.Z1.01 Appointment of Department Chairs (PDF)
    11
    11.02.99.Z1.01 Creation and Review of Centers and Institutes (PDF)
    11.04.99.Z1 Required Drug Screening of Students (PDF)
    11.04.99.Z2 Criminal Background Checks on Students (PDF)
    11.07.99.Z1 Granting of Honorary Degrees (PDF)
    11.08.99.Z1 Award of Posthumous Degrees (PDF)
    12 Faculty
    12.01.99.Z1 Procedures for Modifying Faculty Rules (PDF)
    12.01.99.Z1.01 Faculty Appointment, Promotion and Tenure (PDF)

    FAQ on Faculty Appointment, Promotion, and Tenure (PDF)
    12.01.99.Z1.02 Guidelines for Graduate Faculty Membership School of Graduate Studies (PDF)
    12.01.99.Z1.03 Academic Freedom, Ethics, Responsibilities, Rights and Tenure (PDF)
    12.01.99.Z1.04 Conflicts of Commitment and Interest (PDF)
    12.03.Z1.01 Faculty Workload (PDF)
    12.04.99.Z1 Faculty Senate (PDF)
    12.06.99.Z0.01 Post Tenure Review Internal Policy (PDF)
  • Post Tenure Review Internal Policy Appendix A-D (PDF)
    		•
    12.99.01.Z1.01 Faculty Development Leave
    12.99.99.Z1.01 Faculty Recruitment Procedures (PDF)
  • Appendix A - Authorization to Recruit Faculty
  • Appendix B - Tenured or Tenure Track Offer Letter (template)
  • Appendix C - Non-Tenure Track Offer Letter (template)
  • Appendix D - Prospective Faculty Member Fluent in English
  • Appendix E - Applicant Analysis
  • Appendix F - Tenure Track Probationary Agreement
  • Appendix G - Non-tenure Track Agreement
  • Appendix H - Approval of Offer to Prospective Faculty
    • 12.99.99.Z1.02 Designation of Emeritus Faculty (PDF)
    12.99.99.Z1.03 Selection of Faculty to Distinguished Professor (PDF)
    13 Students
    13.02.99.Z1.01 Students Rights and Obligations (PDF)
    13.02.99.Z1.02 Student Complaint (PDF)
    13.03.99.Z1.01 Scholarship Compliance Committee (PDF)
    13.04.99.Z1 Student Travel in HSC Vehicles
    13.99.99.Z1.01 Non-Resident Tuition Waiver for Competitive Scholarship Recipients (PDF)
    13.99.99.Z1.02 Limitation on the Number of Courses That May Be Dropped under Certain Circumstances by Undergraduate Students (PDF)
    15 Research Programs
    15.01.01.Z1.01 Research Administration (PDF)
    15.01.01.Z1.02 Grants Management for HSC Faculty Employed by Affiliated Hospitals, Clinics or Organizations (PDF)
    15.01.01.Z1.03 Freedom to Publish Research Results (PDF)
    15.01.01.Z1.04 Facilities and Administrative Cost-Description and Negotiated Rates (PDF)
    15.01.03.Z1 Conflicts of Interest in the Design, Conduct and Reporting of Sponsored Research
  • Significant Financial Interest Certification (Attachment A)
  • Significant Financial Interest Certification Disclosure Form (Attachment B)
    		•
    15.99.01.Z1 Human Subjects In Research (PDF)
    15.99.01.Z1.01 Human Subjects in Research
    15.99.03.Z1 Ethics in Research and Scholarship (PDF)
    15.99.99.Z1.01 Visiting Professors/Scholars Not Involved in Employer/Employee Relationship (PDF)
  • Visiting Professor Scholar Form (PDF)
    		•
    15.99.99.Z1.02 Research Development and Enhancement Awards Program (PDF)
    15.99.99.Z1.03 Controlled Substances Used in Non-Clinical Educational and Research Activities
    15.99.99.Z2 Use of Laboratory Animals in Research, Teaching, and Testing
    15.99.99.Z2.01 Use of Laboratory Animals in Research, Teaching, and Testing
    16 General
    16.99.99.z0.01 Designation As Hybrid Entity
    16.99.99.z0.02 Confirmation of Organized Health Care Arrangements
    16.99.99.z0.03 Privacy Officer Designation
    16.99.99.z0.04 Business Associates Agreement
    16.99.99.z0.05 HIPAA Training
    16.99.99.z0.06 HIPAA Training Sanctions
    16.99.99.z0.07 Fundraising Activities
    16.99.99.z0.08 Marketing Activities
    16.99.99.z0.09 Operational Audits
    16.99.99.z0.10 Confidentiality of Protected Health Information
    16.99.99.z0.11 Accounting of Disclosures
    16.99.99.z0.12 Accounting of Disclosure of Protected Health Information as Required by Law
    16.99.99.z0.13 Accounting of Disclosures for Subpoenas
    16.99.99.z0.14 Notice of Privacy Practices
    16.99.99.z0.15 Minimum Use Necessary
    16.99.99.z0.16 Uses and Disclosures of Protected Health Information for Research
    16.99.99.z0.17 Authorization for the Release of Protected Health Information
    16.99.99.z0.18 Patient Consent and Release
    16.99.99.z0.19 Patient Access to Protected Health Information
    16.99.99.z0.20 Request for Personal Health Information
    16.99.99.z0.21 Patient Request to Amend Protected Health Information
    16.99.99.z0.22 Privacy Complaint Process
    16.99.99.z0.23 Personal Representative
    16.99.99.z0.24 Uses and Disclosures of Protected Health Information
    16.99.99.z0.25 Security of Electronic Medical Records
    16.99.99.z0.26 Investigation and Response to Breach of Unsecured Protected Health Information
    16.99.99.z0.27 Data Use Agreement
    16.99.99.z0.28 Email Use and Disclosure of Protected Health Information
    16.99.99.z0.29 Preparation and Maintenance of Designated Record Sets
    16.99.99.z0.30 Disposal of Documents and Media Containing Electronic PHI
    16.99.99.z0.31 Privacy and Security Requirements During Disasters
    17 Intellectual Property
    17.02.01.Z1 Intellectual Property, Patents, Copyrights, Information Technology, and Classified Proprietary Research
    17.02.01.Z1.01 Management of Technology Commercialization Through Patents and Licensure of Intellectual Properties
    21 General
    21.01.03.Z1 Travel Expenditures (PDF)
    21.01.03.Z2 Foreign Travel (PDF)
    21.01.04.Z1.01 Identity Theft Prevention Program (PDF)
    21.01.99.Z1.01 Salary Savings from Vacant Positions (PDF)
    21.05.01.Z1 Gift Acceptance (PDF)
    22 Asset Management
    23 Debt Management
    24 Risk Management
    24.99.99.Z1 Security of Electronic Information Resources (PDF)
    25 Expenditure of Funds
    25.07.01.Z1.01 President's Delegation of Authority for Contract Administration (PDF)
    25.99.08.Z1.01 Allowances for Communication Devices (PDF)
    25.99.99.Z1.01 Memberships (PDF)
    26 Tuition and Fees
    26.01.Z1.01
    		 Excess Semester Credit Hours (PDF)
    27 Financial Planning and Budgeting
    27.04.01.Z1 Budget Authorizations, Limitations, and Delegations of Authority (PDF)
    28 Auxiliary Enterprise, Privatization, etc.
    29 Information Resources
    29.01.02.Z1.01 Software Licensing (PDF)
    29.01.03.Z1.01 Network Access (PDF)
    29.01.03.Z1.02 Password (PDF)
    29.01.03.Z1.04 Administrative/Special Access (PDF)
    29.01.03.Z1.05 Data Classification (PDF)
    29.01.03.Z1.06 Email (PDF)
    29.01.03.Z1.07 Encryption (PDF)
    29.01.03.Z1.08 Incident Management (PDF)
    29.01.03.Z1.09 Internet (PDF)
    29.01.03.Z1.10 Intrusion Detection(PDF)
    29.01.03.Z1.11 Network Configuration (PDF)
    29.01.03.Z1.12 Physical Access (PDF)
    29.01.03.Z1.13 Portable Computing (PDF)
    29.01.03.Z1.14 Privacy Policy (PDF)
  • Appendix A - Complaint Procedures for Electronic Information (PDF)
    		•
    29.01.03.Z1.15 Security Monitoring (PDF)
    29.01.03.Z1.16 Security Training (PDF)
    29.01.03.Z1.17 Server Hardening (PDF)
    29.01.03.Z1.18 Vendor Access (PDF)
    29.01.03.Z1.19 Computer Virus Detection (PDF)
    29.01.99.Z1.01 Acceptable Use of Information Resources (PDF)
    29.01.99.Z1.02 System Development (PDF)
    29.01.99.Z1.03 Backup/Recovery (PDF)
    31 Compensation and Benefits
    31.01.08.Z1 Faculty Merit Payment Program (PDF)
    31.01.08.Z2 Merit Salary Increases Outside the Regular Budget Cycle for Non-faculty Employees (PDF)
    31.99.01.Z1 Employees Registering as Students (PDF)
    31.99.99.Z1.01 President's Delegation of Authority for Human Resource Administration (PDF)
    32 Employee Relations
    32.01.01.Z0.01 Complaint and Appeal Procedures for Faculty (PDF)
  • Faculty Grievance Committee Guidelines (PDF)
  • Faculty Grievance Flow Chart (PDF)
    		•
    32.01.02.Z1 Complaint and Appeal Procedure for Nonfaculty Employees (PDF)
    33 Conditions and Terms of Employment, Standards of Conduct
    33.01.01.Z1 Political Campaign Events on Health Science Center Property (PDF)
    33.06.01.Z1

    Flexible Work Schedule (PDF)
    33.06.01.Z2

    Alternate Work Location (PDF)
    33.99.14.Z1
    		 Criminal History Record Information-Employees and Applicants (PDF)
    34 Safety of Employees and Students
    34.02.99.Z1 Alcohol and Illegal Substance Abuse (PDF)
    34.05.99.Z1 Smoking and Use of Tobacco Products (PDF)
    34.99.99.Z1.01 Guidelines for Immunizations (PDF)
  • Immunizations Appendix A (PDF)
    • 41 Real Estate Management
    51 Facilities Planning and Construction
    51.06.99.Z1 Naming Opportunities (PDF)
    60 Relations with Financial Support Organizations
    61 Information and Communications
    61.01.02.Z1.01 Public Information (PDF)
    61.99.99.Z1.01 Governmental Affairs (PDF)
    61.99.01.Z1.01 Records Management (PDF)