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Financial Aid Eligibility

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Student Financial Aid Eligibility

 

In addition to meeting criteria verified on the FAFSA, TAMHSC is required to monitor other student information to determine eligibility. This information includes enrollment status and qualitative and quantitative criteria to measure Satisfactory Academic Status (SAP).

 

Enrollment

Students must be enrolled at least half-time in a degree-seeking program to be eligible for many types of Federal (Stafford and PLUS loans) and State financial aid. As Federal and State grants are also awarded on a graduated scale, enrollment hours are reviewed at the time of disbursement and then again on the respective academic period’s census date (12th class day) as established by the TAMHSC Office of the Registrar. Credit hours reported on the census date will determine the final award amount.

 

MINIMUM STANDARDS FOR ENROLLMENT – CREDIT HOURS

Status

Undergraduate

Graduate

Summer Graduate

Professional

Hrs for Full-Time Assistance/Year

24

18

NA

N/A

Hrs for Full-Time Assistance/Term

12

9

6

N/A

Hrs for 3/4-Time Assistance/Year

18

12

NA

N/A

Hrs for 3/4-Time Assistance/Term

9

6

NA

N/A

Hrs for Half-Time Assistance/Year

12

10

NA

N/A

Hrs for Half-Time Assistance/Term

6

3

3

N/A

 

If a student is enrolled in coursework that does not count toward the degree, those credit hours are not used to determine total enrollment as it pertains to financial aid. Exceptions are made for noncredit or remedial courses approved by the respective College.

 

Repeated Coursework and Remediation

Courses repeated more than once, unless required for the program of study, will not be allowed in the determination of enrollment status. As a result, financial aid fund amounts which are calculated based on full- or part-time status may require revision. All enrolled hours, whether repeated or not, are counted as attempted hours when determining the rate of progress (see below).

Remediation mandated by the component will not adversely impact the student’s financial aid eligibility.

 

Consortium Agreement

Classes being taken at a host institution in conjunction with an approved consortium agreement are included in the determination of a student’s enrollment status if they are counted toward the degree pursued at TAMHSC. Consortium agreements are required for matriculated degree-seeking students at a less than half-time status requesting financial aid from TAMHSC and enrolled in classes at a host institution. Please contact the OSFA for more information.

 

Satisfactory Academic Status (SAP)

Federal regulations require TAMHSC to establish and apply reasonable standards of satisfactory progress to determine a student’s eligibility to receive financial assistance under the programs authorized by Title IV of the Higher Education Act and require institutions to develop policies regarding satisfactory academic progress (SAP). Each institution must design criteria that outline the definition of student progress toward a degree and the consequences to the student if progress is not achieved. HSC students who wish to be considered for financial aid must maintain satisfactory progress in their selected course of study as set forth in this policy.

 

Students are evaluated on the basis of credit hour completion and maximum time frame limitation (and, in some components, GPA). Students receiving financial aid are required to make satisfactory progress toward their degree objectives. The specific definition of satisfactory progress varies from one curriculum to another. Students in each component are held to meeting both qualitative and quantitative standards for financial aid eligibility.

 

Undergraduate: SAP will be reviewed after the end of each fall and spring semester.

  • Students not meeting SAP for the first time will be given their next enrolled semester as a probationary period in which financial aid eligibility will continue.
  • If SAP requirements are met in the next review, eligibility for financial aid will be restored for the following academic period.
  • If SAP requirements are not met in the next review, eligibility will be discontinued. Students must submit an Appeal (see SAP Appeal Process in this section) or continue without financial aid funding until SAP is met.

Graduate & Professional: SAP reviewed after the end of each spring term.

  • Students not meeting SAP will have Federal and State financial aid suspended and will not be eligible to receive funds for the next enrolled term unless a SAP Appeal (see SAP Appeal Process) is submitted and approved by OSFA.

 

A student seeking to re-establish eligibility of Title IV student financial aid may do so by:

  • Achieving the required standards over time.
  • Appealing the financial aid decision.

 

Students are notified by email of their SAP status immediately following each review. Status information is also available throughout the year on each student’s myHSC account.

 

Qualitative Measurement

To receive financial aid, a student must maintain a minimum qualitative measure of progress as listed below or as determined by the designated College Promotions Committee:

 

QUALITATIVE MEASURE – GRADE POINT AVERAGE (CUMULATIVE)

College/Classification

Qualitative Measure

College of Medicine

Determined by TAMHSC COM Promotions Committee*

Rangel College of Pharmacy

Determined by TAMHSC Rangel COP Promotions Committee*

School of Rural Public Health

3.0 Cumulative TAMHSC GPA

Graduate Studies

3.0 Cumulative TAMHSC GPA

BCD Dental

Determined by TAMHSC BCD Promotions Committee*

BCD Dental Hygiene

2.0 Cumulative TAMHSC GPA

College of Nursing

2.0 Cumulative TAMHSC GPA

 

*Please refer to the specific college student handbook policies and procedures section for definitions and criteria for promotions.

The TAMHSC Registrar supplies all qualitative measurements used by OSFA to determine a student’s status in regards to SAP. GPA calculation is determined by the TAMHSC Office of the Registrar and pursuant to their policies which include calculations involving incomplete and repeated coursework.

 

Quantitative Measurement

A student will be permitted a time limit of eligibility for financial aid according to the following table:

 

QUANTITATIVE MEASURE – PERIOD OF TIME TO COMPLETE PROGRAM

Degree

Standard (Years)

Maximum (Years)

Ph.D. (w/Advanced Degree)

4

8

Ph.D. (w/o Advanced Degree)

5

10

M.D.

4

6

M.D./Ph.D.

7

12

D.D.S.

4

6

D.D.S. (Extended)

5

7

D.D.S./Ph.D.

7

12

Dr. P.H.

4

8

M.S.

2

4

M.H.A.

3

6

M.S.P.H.

3.5

7

M.P.H

3.5

7

B.S. (Dental Hygiene)

2

3

D.H. (Extended)

3

4

Pharm.D.

4

6

Nursing (Generic)

2

3

Nursing (Accelerated)

15 Months

22 Months

 

A student registering for less than full-time enrollment will be allowed additional time of eligibility based upon a proportion of the actual registered hours since the time of first enrollment, as compared with normal full-time hours for the same time period. A student failing to meet this standard will be suspended from financial aid eligibility.

 

Time spent completing approved transfer credits have been taken into consideration in the determination of the maximum period of time to complete programs at TAMHSC. Due to the nature of the some health professions programs, prerequisite coursework from educational institutions other than TAMHSC is required for admission. Thus transfer credits are not a factor in the components calculation of the standard length of time to complete the degree. Therefore the time frames given above are only in relation to enrollment at TAMHSC.

 

Completion Rate 

 

A student must complete at least sixty-seven percent (67%) of total attempted credit hours. This includes all TAMHSC and transfer classes reported by the Office of the Registrar. Incomplete coursework includes receiving failing grades, withdrawals and incompletes. 

  

SAP Appeal Process

Students may appeal the denial of State and/or Federal Title IV student financial aid due to not meeting SAP requirements. Successful appeals must show that special circumstances (i.e. illness, family emergency) contributed to not meeting SAP requirements and include:

  • A detailed explanation of their special circumstances.
  • Any and all supporting documents associated with the appeal (i.e., medical documentation, death notice of family member, etc.).
  • A letter from their academic department delineating the student's academic standing and confirming that the student can (mathematically possible to achieve GPR and/or completion rate) and will meet the minimum SAP requirements upon graduation.
  • A pragmatic plan outlining the steps to be taken to achieve SAP requirements.

Appeals are submitted to OSFA and will be reviewed by a Director, Assistant Director or Counselor in the Office of Student Financial Aid. Students will be notified by email of the outcome when the review is complete. If approved, financial aid eligibility will be reinstated for the academic period specified by the reviewer.

 

Reinstatement of Title IV Financial Aid Eligibility

It is the student's responsibility to present evidence to the Office of Student Financial Aid at the time he or she has met minimum requirements for reinstatement of State and Federal Title IV student financial aid.

  

Consequences of Denial of Appeal

Students who do not maintain satisfactory academic progress and whose appeal is denied lose eligibility for State and Federal Title IV student financial aid for the entire grading period, as defined by the component's academic division.

 

Withdrawal

Depending on the circumstances of the student withdrawal, a grade of “W”, “I” or “F” may be assigned to the class. These grades and classes are included in the SAP qualitative (GPR) measurement for overall GPA calculation and quantitative (completion rate) measurements as attempted hours.  

 

Official withdrawals are student-initiated by creating the online workflow within myHSC. Please refer to Office of the Registrar Withdrawal Procedures.

 

A student who has stopped attending all classes and receives all “F” grades during a term or block without officially withdrawing is considered to have unofficially withdrawn. OSFA will review students who have received all F’s on their transcript and contact the student to determine how much of the term’s grade and financial aid was earned/unearned.

 

Both official and unofficial withdrawals impact a student’s SAP status.

 

The Office of Student Financial Aid also reviews all student withdrawal information to determine if there is any affect to financial aid awards. Federal regulations mandate the return of financial aid funds if a student withdraws within a certain timeframe during the enrollment period. Please refer to the Withdrawal and Leave of Absence page for more information.