All foreign travel by Texas A&M Health Science Center employees on official state business must be approved in advance. All travel to nations with a travel warning or alert issued by the U.S. Department of State must have approval from the President regardless of the funding source.
In accordance with HSC Rule 21.01.03.Z2, all employees are required to complete an HSC Foreign Travel Request for Approval Form OR an HSC Request for Travel for Current or Prospective Employee Form. The type of funding will determine the specific form required for your specific trip. The travel forms must be submitted through your Dean (for academic units) or VP/Director (for non-academic units) or their designees and then on to the President’s office for approval. You must submit your paperwork at least 60 days prior to the departure date.
If you are traveling to a country with a travel warning or alert, a separate written risk acknowledgement statement must be provide with your request. To view countries that are currently under a travel warning as determined by the U.S. Department of State, please go to: http://travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html.
IMPORTANT: System Risk Management has asked that all members prohibit travel to areas and regions that have been designated as “extreme risk”. If you are traveling to a country or region that has been identified by the A&M System as an “Extreme Risk Country or Region” you MUST complete a HSC International Travel Questionnaire Form and return to HSC-Risk Insurance. If you are unsure as to whether or not your travel is listed as an extreme risk, please contact Matt Walton at (979) 436-9248 for further guidance.
As an ongoing commitment to personal safety while traveling abroad, Texas A&M Health Science Center in collaboration with the A&M System has contracted with Cultural Insurance Services International (CISI) to provide a 24-hour medical, travel and security assistance service available to all faculty, staff and students when traveling outside the United States, on official System business and programs. To learn more about these services, please review the CISI Brochure.
A fee is associated with this service, the plan now offers a daily rate of $1.28 (per person per day). For any trips a week or less, there will be a minimum premium charge of $8.96 (per person per day).
For further assistance with the actual enrollment process, please contact your department’s travel designee or HSC Risk Management at [email protected] for further guidance.
It is important to be aware of the resources available to you for safe and efficient travel. Whenever you travel away from your country of residence, always review security reports to determine if the country you are traveling to is considered to be high risk. Also be sure to review the important medical and safety information about the country to which you are traveling.
You can find this and other important information about traveling abroad by logging onto the myCISI On-Line Portal. This comprehensive on-line portal of tools is provided at no additional cost.
If you have other questions or need more information, please do not hesitate to contact HSC Risk Management at [email protected] or (979) 436-9250 for assistance.