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Program Model Agreement

For Example Purposes ONLY!

The Texas A&M Health Science Center's (HSC) Mentor/Protégé Program is designed to encourage approved Mentors to provide various forms of assistance to eligible Texas Historically Underutilized Business (HUB) participants as Protégés. The parties to this agreement agree to participate in the HSC Mentor/Protégé Program. The parties verify that the information contained in this agreement is accurate and agree to adhere to the guidelines set forth in the Mentor/Protégé Program Operating Procedure Guidelines.

Mentor Business Information:

Name of Business:
Contact Name:
Position/Title: Owner/President
Address: City, State, Zip Code
Telephone:
Fax:
E-mail:
Homepage:

Protégé Business Information:

Name of Business:
Contact Name:
Position/Title: Owner/President
Address: City, State, Zip Code
Telephone:
Fax:
E-mail:
Homepage:

Eligibility (Determination of Eligibility by HSC Statement):
(Name of Protégé Business) is currently eligible to participate in the HSC's Mentor/Protégé Program pursuant to the following criteria:

  • (Name of Protégé Business) is certified by the Texas Building and Procurement Commission as a Historically Underutilized Business (HUB). (Name of Protégé Business) has an active certification through (Date of expiration of HUB status).
  • (Name of Protégé Business) is an approved QISV with the Texas Building and Procurement Commission.

Development Program (Areas of Assistance to be provided by Mentor to Protégé):

(Name of Mentor Business) plans to provide developmental assistance in the following areas:

  • Marketing to the government
  • Business development
  • Legal/contractual support on joint opportunities
  • Pricing techniques and formats when responding to government opportunities
  • Technical assistance in the area of information systems

The parties agree to jointly identify opportunities available in the government marketplace, prioritizing the list to focus on two to three RFP's per year. Using the knowledge gained in the past by (Mentor Business), proposal strategies will be developed, competitive intelligence will be analyzed and pricing/profitability goals established. This interaction will provide "on-the-job training" to (Protégé Business) in the methodologies used when addressing the State market.

With the award of a contract, (Mentor Business) will provide technical assistance for (Protégé Business) personnel on the job. This assistance could include areas such as project management skills and technology training.

Milestones (Agreement Objectives):

Monthly Meetings

  • Discuss future RFP's and identify teaming opportunities
  • Make bid/no bid decisions on released RFP's
  • Review status of proposals in process
  • Review status of ongoing contracts

Quarterly Meetings

  • Assess milestone progress
  • Review areas for the expansion of teaming arrangements
  • Identify improvements in the proposal/contract process

Metrics (Proposed Outcomes):
Year 1 - (Beginning date of agreement through date ending 12 months later)

  • Submission of proposals with (Protégé Business), share estimated at (dollar amount - e.g. $250,000).

Year 2 -(Beginning date of agreement through date ending 12 months later)

  • Submission of proposals with (Protégé Business), share estimated at (dollar amount - e.g. $500,000).
  • Award of contract(s) with (Protégé Business), share estimated at (dollar amount - e.g. $250,000).

Program Participation Term (Term of Agreement)
Two years beginning (specify date) and ending (specify date).

Potential Subcontracts (Optional)
The type of subcontract employed will depend upon the requirements of the government agency and the opportunities identified for joint participation. Subcontractor arrangements will fall into several types including Teaming Partners, Joint Ventures, Subcontractors and Resource Providers for existing contracts. Contract types will range from fixed-price to time and materials contracts. The parties anticipate that subcontracts in the amount of (dollar amount) will be awarded during the next two years.

Mentor Termination Procedures (Agreement Termination Clause):
Either party may terminate this agreement for cause or convenience. In the event of termination for convenience, thirty days advance notice will be given the other party. Neither party shall terminate this agreement for convenience and continue in the Mentor/Protégé Program with another party. In the event of termination for cause, written notice shall be provided by the terminating party stating the reason for termination and offering a thirty day period during which the other party may offer reasons why the termination should not occur, including a plan to cure the reasons for the termination. After reviewing the response, the terminating party may elect to continue the program or issue a formal termination. In no event is the termination subject to appeal to the HSC.

Acknowledgement - Signed Agreement: Participants shall indemnify and hold harmless the HSC, its employees, officials and agents from and against all claims from any person, which arises out of or is related to participation in this Mentor/Protégé Program.

The purpose of this Mentor/Protégé Program is the development of appropriate business relationships. The HSC shall not be responsible for the interactions between and among program participants the primary purpose of which is not the development of appropriate business relationships. Therefore, each Mentor, Protégé, and their respective employees, officials and agents hereby agree to indemnify and hold harmless the State of Texas and the HSC, its employees, officials, and agents.

Participation in the Mentor/Protégé Program by any participant organization or any participating employee, official, or agent may be terminated by the HSC at any time.

Parties to this agreement acknowledge that the participation by the Mentor/Protégé is voluntary. It is also understood that this agreement is neither a guarantee for a contract opportunity nor a promise of business; but the Program's intent is to foster positive long-term business relationships.

We understand that the HSC Mentor/Protégé Agreement sponsorship is limited to a period not to exceed twenty-four (24) months commencing from the date the Mentor/Protégé Agreement is signed by all parties.

Three original copies of the agreement will be processed and signed with a copy retained by the Mentor, a copy retained by the Protégé, and one to be retained by the HSC HUB Coordinator Mentor/Protégé Program Administrator.

Parties agree to comply with the obligations of the Mentor/Protégé Program as outlined by HSC.

(Mentor Business Name)

Signed: (Name)

Title:

Date:

(Protégé Business Name)

Signed: (Name)

Title:

Date: