Property and Inventory Management

Contacts

• Erin Krauter , HSC Property Manager
  (979) 458-7263
  Fax (979) 458-7279
  krauter@tamhsc.edu
• Tom Sullivan, BCD Property Officer
  (214) 828-8481
  tsullivan@bcd.tamhsc.edu
  Only BCD departments should contact Mr. Sullivan

Note: Adobe Reader 7.0.7 or later is required to view the below forms, manuals and miscellaneous documents. Otherwise, the forms may not open properly. To download the latest available free version of Adobe Reader, click the icon below.

Forms

• FDP-4-Equipment Information Sheet
• FDP-9-Report of Missing, Stolen, Damaged or Destroyed Property
• FDP-402-Certification of Annual Physical Inventory Conducted by Department
• FDP-410-Loan of HSC Property
• FDP-411A-Property Transfers (use blue paper)
• FDP-411B-Transfer of Computer Equipment
• FDP-414-Property Additions and Deletions (use pink paper)
• FDP-421-Departmental Property Contact Responsibility Statement
• FDP-423-Property End User Statement of Responsibility
• FDP-431-Transfer of Responsibility of Property
• FD-860-Department Information, Designation and Authority

Manuals

• HSC Departmental Property Management Procedures Manual
• HSC Preliminary Fixed Asset (PFFX) Entry User's Manual
• A&M System Asset Management Manual

Miscellaneous

• FAQ Property Questions
• To Inventory or Not Questions
• HSC Object Codes for Equipment Purchases
• HSC Frequently Used Class Codes
• FFX Screens

Training

To aid departments in their property management efforts, HSC Property Training Management offers four training courses. Contact HSC Property Management at 979-458-7263 to sign up.

Departmental Property Processes
This training is mandatory for all Alternate Accountable Property Officers (Alt APOs). It is also recommended for others in the department who assist the Alt APO with property responsibilities. This training explains the Alt APOs responsibilities in performing the annual physical certification, completing property forms, processing inventory transactions, etc.

FAMIS FFX Inquiry/Update
This course is mandatory for individuals who will utilize FAMIS FFX for asset inquiries and updates to Screen 535.

FAMIS Preliminary Asset EntryThis training is mandatory for anyone who inputs preliminary asset information into FAMIS. This class explains how to enter inventory information into FAMIS at the departmental level before an invoice gets paid. Alt APOs who do not enter this information might still find value in understanding how this process works.

Introduction to Property Management
This training is optional. It is recommended for anyone who enters purchasing documents and/or inventory data into FAMIS and anyone who regularly moves equipment from one location to another.